Keep checking in with your high-level goal
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I have a checklist and every day when I sign off, I will write every single one of my projects and email them to my boss letting them know status on all the projects.
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Financial penalties for work within your control I use Beeminder. I had to put in the initials of the person that I emailed, and it kind of just, "Why don't I aim for five emails a week?" I was trying to hit more than five. It was only counting on what I could control, which was emailing. It doesn't matter if they don't respond, the fact is I emailed.
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Match work to current capacity  I think the thing that I'm responding to most of the time is whether I have the right energy levels and the right headspace to do a particular kind of task. One bit of my productivity, which I wish I was better at, is being able to consistently have a clear brain and decently good levels of energy and that just currently isn't the case. Sometimes there's particular pieces of work which require me to have an unusually clear brain, and I just wake up sometimes and that's not the case.That's most of the things that I end up responding to. It's like in the morning, I'll look at the plan for the day and I'm like, “Do I feel like I have the right capacity to be able to tackle this thing?” Then if I don't, then I end up working on things that are a better match for what I can do that given day.
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Jeff and I have periodically tracked all our time for a week because we know women often end up being responsible for a lot of "second shift" type work of managing the household. Usually he's actually the one pulling more weight in terms of work hours, commute, housework, and childcare hours, but at least we know that and can figure out if we're ok with how things are divided.
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Social accountabilityI fill out a form once a week about what I accomplished in the last week and what I plan to accomplish in the next week. Then my manager will see that. If she sees that I haven't done any of the things, then it's embarrassing. I definitely am motivated by, “my manager will know that I did not do the thing that I said I was going to.”
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Co-working and my treadmill desk!
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I include in that, things like having a life development goal each week. Last week's one was meditate in the morning at least once because I had paused meditating a couple of months ago and think that actually that would be useful to take up again. The week before, it was do some dancing in the morning. Having that kind of framework means that I can add in these other habits.
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- achievement, habits, life,

minimize waiting for other peopleIf I don't move forward with (especially bigger) things at work it is often because I need to wait for someone else.Avoid being dependent on others as much as you can. Come up with workarounds. Ask your access and permissions as early as possible.But when you inevitably do need something from someone, don't be afraid to ask, and don't don't don't procrastinate it. Be clear in what you ask them and why. When you finally got the a time slot with a busy person, be well-prepared so that you can ask and discuss everything in one session. Respect your colleague's time and priorities - they might be juggling many balls and yours is only one of them.
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